Development Cooperation Handbook/Templates/The Scope Statement

Project Scope Template

The deliverable that terminates the Project initiation stage (and opens the Detailed Planning or design stage is the project scope document.
(see also How to write a scope statement).

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Project Name:

Date:

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Organization: ___________________________________

Business Unit/Program Area:______________________

Who is proposing the project within the Organization:___________________

Who is giving the “green light” within the Organization to proceed further with the project planning:___________________

Who will eventually prepare the detailed project plan:_________________

Who will eventually approve the project plan (within the Organization):_________________

Who else (outside the Organization) need to approve the Project Plan:_________________

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Project Justification

• Provide a general and detailed presentation and analysis of the problems and the opportunities and why the achievement of the project objectives will contribute to the solution of these problems.
  • To what problem/need is this project addressing? (the general context)
  • What are the problems to be resolved and the needs to be met? (The specific context)
  • What is the proposed solution? (i.e. the specific objective of the project):
• Provide a detailed description of the beneficiaries and target groups (social category, age group, gender, etc.) and estimated number.
• Demonstrate the relevance of the choice of the target group(s) in view the role they will play in relation to the problem(s) addressed.

Project Outcomes

• What are the expected outcomes of the project? (including behavioural changes of the target groups)
• Demonstrate why and how the expected outcomes of the project are indicators of a contribution to the achievement of the specific objectives
• Demonstrate the relevance of the expected outcomes choice of the target group(s) in view the role they will play in relation to the problem(s) addressed.
• Are this project overall objectives consistent with the one or more specific objectives of the Organization's programmes and strategies?
• What will be the impact on the Organization?
• What will be the impact on the Organization's Partners?

Project deliverables

• What will the project deliver to the project beneficiaries? (services, products)'
• Demonstrate the relevance of the choice of the deliverables to the need of the target group(s) in view the role they will play in relation to the problem(s) addressed'
• Demonstrate the relevance of the choice of the deliverables as these will lead to the e target group(s) in view the role they will play in relation to the problem(s) addressed'
• Who are the other stakeholders? How their interests will be affected by the project results, outcome and impact?

Methodology

• Who are the actors involved (project team + partners + beneficiaries and other stakeholders expected to contribute to the actions) ?
• Are there implementing partner? What is the length of your relationship with them and how will they be involved in the project?

Sustainability

• How will the project achieve sustainability?
• Will it have multiplier effects?

Where the funds will come from

From within the Organization:

• From Other Sponsors:
• From the beneficiaries:
• From other expected incomes (specify):

Revisions

Revised by:

On the : (date)

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Approved by

Comments:

Tools

Checklist for the approval of the Project Scope Document
How to write a scope statement