Public Meeting Notices and Agendas

Public Meeting Notices

Checklist for Publishing Meeting Notices with Agendas

Acknowledgments

Thanks to the efforts of the PublicMeetings.info, a project of E-Democracy.org. This effort is funded by the Ford Foundation.

The eCitizen Foundation is helping to research and use its methodologies to create a checklist of open standards that municipalities and other organizations can use to better enable citizens to participate.

Slideshow explaining process of building the checklist: Slideshow about Project

Book Mission and Guidelines

Mission
Create a checklist for publishing a meeting notice with an agenda that makes it easier for citizens to learn about and participate in public meetings, especially for meetings that municipalities and communities. The checklist will stress methods and incorporate standards that are inclusive and as open as possible (OPIA- Open, Public and Integrated Architecture). Specifically, the requirements gathering will concentrate on three aspects of any public system architecture: the business layer, the legal issue layer and the technological implementation layer (BLT methodology). In addition, there will be a focus on the sociological aspects such as marketing and social networking.

How to Publish an Online and Printable Public Meeting Notice with Agendas
Integration with Other Systems

Aggregation Calendaring/Busy Services Social Media Search Engine Optimization SEO Legal/Auditing Systems Mobile Printed Material

How Do Hybrid Meeting Venues Impact Public Meeting Notices and Agendas
Business Layer: What business processes and procedures for publishing
Legal Layer: What Types of Legal Issues Must be Considered and Represented
Technology Layer: Standards that Implement the Notice
Sociological Components: How to Market and Publicize the Notice
Appendix A: Cited Standards
Appendix B: Examples of Actual Public Meeting Notices
Appendix C: Examples of Existing Systems and Software
Appendix D: List of Organizations and Efforts

Background

For further information on this exploration see the Public Meetings main page with the Participation 3.0 initiative. Join the Public Meetings Online Technical Working Group to participate more actively.